Receptionist Job

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff, with experience in over 150 countries, to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Looking to take the next step in your career? Hatch is currently seeking a highly motivated Receptionist to join our team in Mississauga. As part of our Shared Services team, comprised of Finance, Marketing & Communications, and Human Resources, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities.  We ensure delivery of services through the skills of our people, methodologies, and systems.

Join our team and become part of a community that strives for positive change.

As first point of contact between client/visitors and Hatch, receptionist must present, at all times, a positive, cheerful and professional attitude. A junior role with three years of experience working in an office environment, the receptionist works directly with the Lead Receptionist or Facilities Manager for direction providing support to Hatch engineering projects in compliance with Hatch standards wherever possible. The receptionist must be punctual, courteous and helpful.

Responsibilities include but are not limited to:

• Welcoming clients/visitors to Hatch;
• Ensuring visitors sign in as per specific office policy;
• Issuing visitor security badges;
• Answering the phone cheerfully and professionally;
• Prioritizing: ensuring that reception desk and queued calls are covered;
• Ordering cabs and hotel shuttles;
• Receiving deliveries and notifying responsible person;
• Redirecting deliveries to Mail Room when required;
• Be flexible to cover other reception locations when required;

Additional responsibilities may include:

• Assisting PSCs and Health and Safety with project work if required;
• Ordering lunches and ensuring catering supplies are available;
• Booking meeting rooms and/or confirming bookings;
• Set up and clean up of boardrooms after meetings, if required;
• Coding of Invoices

As the successful candidate, you will bring the following skills and competencies:

• Keyboarding: minimum 50 words/minute.
• Possesses excellent oral and written communication skills.
• Well organized and good interpersonal skills.
• Detail oriented who takes pride in their work.
• Can prioritize tasks, adapt to change and work well under pressure.
• Intermediate level in the following applications:
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • Internet Explorer
  • Adobe Acrobat
• Competency with office tools (i.e. copiers, scanners, fax machines, telephone systems).

Soft Skills:

• Adaptable to changes, able to multi-task, organize, and prioritize.
• Is detail oriented.
• Needs little direction and able to work under minimal supervision.
• Has a strong work ethic.
• Is punctual.
• Has a pleasant and professional demeanor.

Additional Assets:

• Bilingual, English and French.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.