The Project Controls Manager is responsible for the overall delivery of Project Controls; including Estimating, Cost Management, Planning and Scheduling, EPCM Control, Project Accounting, Trend and Change Management, Progress Measurement and Evaluation and Project Reporting. The Project Controls Manager assures Hatch procedures and best practices are applied to the project, as appropriate, and recommends changes where required. Managing the Project Control resources allocated to the project by leading and directing sub-ordinates so that they are motivated and have access to the required resources in order to meet the work objectives set for them. Manage and mentor Project Controls team to ensure that staff has an understanding of what is expected of them and has the necessary skills to execute the requirements. Identification training and development requirements for staff and ensure skills development takes
place.
Key Responsibilities
Safety
FEL4 EPCM estimate verification
Project controls set-up
Attend project kick-off meeting
Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). FEL3 tollgate guidelines, conduct project controls kick-off meeting
Proceed with project based on existing FEL3 setup
FEL3 data verification and set-up planning (capital cost estimate to be approved and schedule levels 1 and 2 to be baselined)
FEL4 EPCM estimate verification
Project coding, project controls systems set-up and reporting verification
Set up project cost and schedule baselines.
Project coding, project control systems set-up and reporting verification
Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). Set-up checklist and (4). FEL3 tollgate guidelines, conduct project controls systems kick-off meeting and start set-up
Identify project controls systems requirements
Using: (1). EPCM services hours (2). Project schedule (3). Project systems requirements (estimating, scheduling, cost, EPCM etc), assist with set-up of project controls systems
Using CBS (Commodity Breakdown Structure) - ex Estimator - confirm project coding and distribute to team
Populate control systems with project coding
Test systems, verify reporting format and layout and confirm data.
Definitive capital cost estimating
Review and approve the definitive capital cost estimate plan (as developed by the Estimator)
Ensure provision of project schedule (levels 1,2and3) for gate review in order to approve definitive capital cost estimate plan by client/Project Manager
Using confirmed prime contract scope, owner's cost, staffing plan and definitive cost estimate; analyze EPCM performance and prepare detailed forecast of remaining work
Issue definitive estimate report via document control, once approved by client/Project Manager.
Project progress and performance measurement
Obtain all input data; i.e. construction: staffing plan; commissioning: staffing plan; procurement: staffing plan and package register; engineering: staffing plan, facilities description, EWPs, deliverables list; project management: staffing plan and PEP
Project progress measurement and earned value
Project KPI monitoring and reporting.
EPCM services progress and performance measurement
Confirm level 3 baseline schedule and release final time charge codes
Open required charge codes for FEL4 - manage and maintain and release interim time
charge codes.
Construction progress and performance measurement
Confirm project coding and distribute to team.
Project progress measurement and earned value
Review progress measurement and earned value reports, produced by Cost Controller and issue. Evaluate progress and provide write-up for monthly progress report.
Project trend and change management
Agree baselines with client
Confirm change management philosophy
Project forecast change and trend management
Project baseline change management.
Project KPI monitoring and reporting
Using project drivers and KPIs and client requirement specifications (ex Project Manager), measure, monitor and report project KPIs and issue to Project Manager to implement improvement processes, as necessary.
Project periodic status reports
Confirm periodic status reporting requirements, content, format and issue date
Initiate periodic reporting
Using trend/PCN register, EPCM progress report, schedule and updated budget, commitment, forecast, payment and cost statements; evaluate progress and provide write-up for monthly progress report
Once monthly status report has been finalized and issued, prepare and coordinate monthly progress review meeting with client.
Project Accounting
Work with client to establish project accounting requirements including approvals, payment and funding processes and reporting requirements
Qualifications and Experience
Essential
Knowledge in the following disciplines: