Site Contracts Administrator Job

Job Overview

Greater Sudbury, Ontario
Job Type
Full Time
Salary / Compensation
Details Not Provided
Date Posted
1 year ago

Additional Details

Extensive Exp. Required (9+ Years)

Job Description

The Hatch Sudbury office is curently searching for a Purchasing Agent, who is responsible for managing the bidders’ selection, bidding process, evaluation and recommendation, as well as the award process, thereby maximizing efficiencies and minimizing risk related to financial and schedule performance.
Key Responsibilities

  • Liaison with Package Coordinator to obtain and verify technical specifications, with the Planner to verify lead times and delivery dates and with Logistics to assure cost effective and practical Incoterms
  • Preparation of Commercial Bid documents (including contractual terms and conditions, delivery requirements, quality/inspection requirements and other documents related to the scope of supply, etc.), and issuing of Bid Documents to Bidders from an approved Bidder’s List

Manage the bidding process by:

  • Managing the prequalification and selection of bidders
  • Prepare and issue Bidders List and coordinate approval process
  • Supervise and maintain the confidentiality and integrity of the bid process. Log bid questions and responses and issue addenda as required. Purchasing Agent must be the ONLY point of contact during the bid process from RFQ until award. All queries must go through procurement
  • Coordinate technical evaluations and conduct commercial evaluations, use of proper Incoterms, payment terms/milestones including clarifications and/or negotiations
  • Review vendor comments of General terms and conditions and incorporate Special terms and conditions, as required
  • Responsible to meet schedule milestones for Bid-Evaluate-Award cycles
  • Prepare and issue Recommendation to Award including its approval.

Qualifications and Experience

  • Global Procurement Chain experience, specifically the acquisition of capital equipment/materials
  • Experience with drafting of terms and conditions and an understanding of accompanying legal implications, solid understanding on Contract Law
  • Negotiation skills
  • A firm understanding of procurement processes and corporate governance principles
  • 10 years progressive experience in a procurement role 


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