Seeking an assignment in an organization of repute, which provides meavenues for learning and encourages individual growth enabling me to contributeto organizational goals.
v Professional with 10.5 years’ experience in Administration,Property Management, Logistics, Ship operations & Business Development.
v A team player, ability to work comfortablywith people from diverse backgrounds and experiences with analytical, executionand interpersonal skills, systematic approach, and quick adaptability.
v Good people skills ability to communicate effectivelyand build long lasting/ mutually beneficial relationships.
Working as AdministrationOfficer for VILLAGIO Mall (Commercial cum Residential),
Bukhowa InternationalInvestment WLL, Kingdom of Bahrain
Period: October 2019 to till date
JobRole & Responsibilities:
v Arranging business meetings with prospectiveclients.
v Providing administrative support and managing phonecalls, correspondence (e-mail, letters, packages etc.)
v Keepingtrack of our office inventory and reorder supplies on time.
v Greeting company visitors and ensuring COVID-19 safeprotocols are adhered to
v Maintaining officemachines, equipment, IT, office facilities and supplier liaison
v Documentmanagement and electronic filing.
v Overseeing day to dayoperations and lead the various teams in formulating strategies and actionplans to achieve the highest operational goals.
v Main contact point forguests, visitors, landlords and service providers while keeping a professionalattitude.
v Arrangingmeetings and events, send invitations while keeping an eye on schedules andmake bookings for travels and accommodation.
v Visa/Immigration issues of all employees.
v Organizingtrips and hotels for employees.
v Assisting in organising company events and lunches.
v Supervise administrative staff (Housekeeping,security, etc.) and divide responsibilities to ensure performance.
v Timely recruitmentwith necessary skills required for the position vacant.
v Preparing monthly maintenance schedules, jobcard, quotation, and invoices.
v Preparing the payroll of the staff, timecards,overtime on monthly basis.
v Liaisedwith GOSI and Ministry of Labor for new Local registrations.
v Liaisedand handled LMRA applications for new visa processing, work permitrenewals/cancellations, mobility etc.
v Support budgeting and bookkeeping procedures.
v Liaising with all external vendors, gettingquotations as per the requirement
v Managing and retaining relationships withexisting clients.
v Negotiating with stakeholders.
v Identifying and mapping business strengths andcustomer needs.
v Drafting and reviewing contracts.
v Communication with clients to organize, addresstheir issues.
v Provide excellent tenant/client service.Respond to tenant requests/problems in a timely and courteous manner andgenerate work orders directed to vendors or maintenance staff.
v Follow-up with the tenant to ensuresatisfactory resolution of the issue. Ensure that there is always 24-houremergency coverage for the property.
v Day to day operations and tenant relationsthrough the coordination of tenant requests and administration of maintenanceservices.
v Assist with the scheduling of contractor workand coordinate with tenants.
v Manage phone calls from tenants and vendors tothe appropriate contact within Property Management.
v Provide tenants and vendors with assistance inall aspects of scheduling maintenance work, communicating building proceduresalways.
v Conduct periodic inspections of the propertyand tenant spaces to ensure compliance with leases and the proper upkeep of theproperty.
v Ensure that property and lease files areproperly maintained and kept up to date in accordance with company policy.Prepare and maintain appropriate tenant lease files, records, correspondence,and file notes.
v Assist with administering tenant occupancyincluding providing the new tenant with an introduction letter regardingemergency contacts, rent collection procedures, and maintenance requestprocedures.
v Prepare, memos, faxes, email, maintain files,and prepare expense reports and other administrative forms, copying.
v Maintain adequate inventory of all officesupplies and contact all vendors when maintenance is required on general officeequipment.
v Coordinate regular inventories of property.
v Coordination with contractors.
v Coordinatetenants move-ins and out.
Workedas Business Development Officer in ASK Institute of Hotel Management andCulinary Arts, Bangalore
Period:June2018 to June 2019
Workedas Admin Manager in Imma Web Private Limited (Localoye), Bangalore
Period:April 2014 to May 2018
Job Role & Responsibilities withASK & Imma Web Company:
v Identify new business opportunities - includingnew markets, growth areas, trends, customers, students, products and services.
v Seek out the appropriate contact in an organization.
v Generate leads and cold call prospective Customers/Students.
v Meet with students/customers/clients face toface or over the phone.
v Understand the needs of your Customers/Studentsand be able to respond effectively with a plan of how to meet these.
v Think strategically - seeing the bigger pictureand setting aims and objectives in order to develop and improve the business.
v Work strategically - carrying out necessaryplanning in order to implement operational changes.
v Support budgeting and bookkeeping procedures.
v Create and update records and databases withpersonnel, financial and other data.
v Track stocks of office supplies and placeorders when necessary.
v Submit timely reports and preparepresentations/proposals as assigned.
v Liaisewith executive and senior administrative assistants to handle requests andqueries from senior managers. Organize and schedule appointments.
v Liaising with all external vendors, gettingquotations as per the requirement.
v Plan meetings and take detailed minutes.
v Responsible for observing services staffperformance "office boys, housekeepers".
v Provide clerical and administrative support toHuman Resources.
v Updating the daily and monthly attendance of FacilityStaff.
v Office food/water replenishment, purchasing and fulfillment.
v Manage Stock, office stationery, petty cash andservice contracts.
v Expedite flow of work items, and initiate follow-upwhen necessary.
v Sort and distribute incoming mail and prepareoutgoing mail (envelopes, packages, etc.)
v Utilize office appliances such as photocopier,printers etc. and computers for word processing, spreadsheet creation etc.Faxing, scanning, and copying of documents.
v Attend and assist with job fairs.
v Tracking of inbound freight to ensure the on-timearrival of product, via email, phone and internet.
v Coordinating with Human Resource Dept in organizingemployee engagement activities, birthday celebration, team outing etc.
Period:April 2011 to Nov 2013
Workedas Deck Cadet Officer (Administration) in M.V. Ocean Swagman.
Workedas Deck Cadet Officer (Administration) in M.V. Ocean Outback.
Job Role & Responsibilities asCadet Officer:
v Coordination with maintenance and repair.
v Chart work corrections.
v Monitor, organize and forward emails.
v Organize internal events, parties,activities.
v Manage records and information.
v Oversee expense reporting, invoice approvals,and other financial documents, ensuring that submittals are up-to-date andaccurate.
v Provide administrative assistance tomanagement.
v Preparing Payroll for the crew on-board.
v Updating the data, records, reports, etc. oncompany software.
v Proficient at computer skills.
v Develop and implement organized filingsystem.
v Manage Stock, office stationery, petty cash.
v Track stocks of office supplies and place orderswhen necessary.
v Sort and distribute incoming mail and prepareoutgoing mail.
v Prepare for Departure.
v Assist in Navigation Tasks.
v Tank Soundings/Preparation.
v Ship Maintenance.
v On Board Work/Deck Work.
v Berthing/Un-berthing Operations.
v Pilotage Operations.
v Port work and Cargo Operations.
v International Ship Port and Security (ISPS)Watch.
v Documentation, Paperwork.
v SSLCfrom Holy Family Convent High School, 2005
v HSC from Mahatma Gandhi Mission College, 2007(Science)
v Bachelorof Business Administering, 2010
v MBA in General Management, 2016
v Diplomain Nautical Science leading to BSc
v Strong verbal and personal communication skills
v Ability to train and supervise junior staff.
v Expertise in office and time management.
v Experienced in administrative activities.
v Superb research and analytical skills.
v Outstanding capability to provide leadership.
v Strong decision-making ability.
v Good Team player and motivator
v Self-motivated, initiative, high level ofenergy
v Decision making, organizing, and planning.
v Adaptability and ability to work under pressure.
v Problem analysis, use of judgment and abilityto solve problems efficiently.
v Ability to manage complex projects andmulti-task.
v Excellent organizational skills.
v Ability to flourish with minimal guidance, beproactive, and handle uncertainty.
v Proficient in Word, Excel, Outlook, andPowerPoint.
Dateof Birth: 31 August1988
LanguageKnown: English, Hindi & Marathi
Driving License: Bahrain, India