Sakib Sattar Mulla

Sakib Sattar Mulla

Sakib Sattar Mulla

  • Quebec, Quebec
  • Admin / Office / HR / Miscellaneous
  • Member Since: 13 Apr 2022

Seeking an assignment in an organization of repute, which provides meavenues for learning and encourages individual growth enabling me to contributeto organizational goals.

v Professional with 10.5 years’ experience in Administration,Property Management, Logistics, Ship operations & Business Development.

v A team player, ability to work comfortablywith people from diverse backgrounds and experiences with analytical, executionand interpersonal skills, systematic approach, and quick adaptability.

v Good people skills ability to communicate effectivelyand build long lasting/ mutually beneficial relationships.

Workexperience

Working as AdministrationOfficer for VILLAGIO Mall (Commercial cum Residential),

Bukhowa InternationalInvestment WLL, Kingdom of Bahrain

Period: October 2019 to till date

JobRole & Responsibilities:

v Arranging business meetings with prospectiveclients.

v Providing administrative support and managing phonecalls, correspondence (e-mail, letters, packages etc.)

v Keepingtrack of our office inventory and reorder supplies on time.

v Greeting company visitors and ensuring COVID-19 safeprotocols are adhered to

v Maintaining officemachines, equipment, IT, office facilities and supplier liaison

v Documentmanagement and electronic filing.

v Overseeing day to dayoperations and lead the various teams in formulating strategies and actionplans to achieve the highest operational goals.

v Main contact point forguests, visitors, landlords and service providers while keeping a professionalattitude.

v Arrangingmeetings and events, send invitations while keeping an eye on schedules andmake bookings for travels and accommodation.

v Visa/Immigration issues of all employees.

v Organizingtrips and hotels for employees.

v Assisting in organising company events and lunches.

v Supervise administrative staff (Housekeeping,security, etc.) and divide responsibilities to ensure performance.

v Timely recruitmentwith necessary skills required for the position vacant.

v Preparing monthly maintenance schedules, jobcard, quotation, and invoices.

v Preparing the payroll of the staff, timecards,overtime on monthly basis.

v Liaisedwith GOSI and Ministry of Labor for new Local registrations.

v Liaisedand handled LMRA applications for new visa processing, work permitrenewals/cancellations, mobility etc.

v Support budgeting and bookkeeping procedures.

v Liaising with all external vendors, gettingquotations as per the requirement

v Managing and retaining relationships withexisting clients.

v Negotiating with stakeholders.

v Identifying and mapping business strengths andcustomer needs.

v Drafting and reviewing contracts.

v Communication with clients to organize, addresstheir issues.

v Provide excellent tenant/client service.Respond to tenant requests/problems in a timely and courteous manner andgenerate work orders directed to vendors or maintenance staff.

v Follow-up with the tenant to ensuresatisfactory resolution of the issue. Ensure that there is always 24-houremergency coverage for the property.

v Day to day operations and tenant relationsthrough the coordination of tenant requests and administration of maintenanceservices.

v Assist with the scheduling of contractor workand coordinate with tenants.

v Manage phone calls from tenants and vendors tothe appropriate contact within Property Management.

v Provide tenants and vendors with assistance inall aspects of scheduling maintenance work, communicating building proceduresalways.

v Conduct periodic inspections of the propertyand tenant spaces to ensure compliance with leases and the proper upkeep of theproperty.

v Ensure that property and lease files areproperly maintained and kept up to date in accordance with company policy.Prepare and maintain appropriate tenant lease files, records, correspondence,and file notes.

v Assist with administering tenant occupancyincluding providing the new tenant with an introduction letter regardingemergency contacts, rent collection procedures, and maintenance requestprocedures.

v Prepare, memos, faxes, email, maintain files,and prepare expense reports and other administrative forms, copying.

v Maintain adequate inventory of all officesupplies and contact all vendors when maintenance is required on general officeequipment.

v Coordinate regular inventories of property.

v Coordination with contractors.

v Coordinatetenants move-ins and out.

Workedas Business Development Officer in ASK Institute of Hotel Management andCulinary Arts, Bangalore

Period:June2018 to June 2019

Workedas Admin Manager in Imma Web Private Limited (Localoye), Bangalore

Period:April 2014 to May 2018

Job Role & Responsibilities withASK & Imma Web Company:

v Identify new business opportunities - includingnew markets, growth areas, trends, customers, students, products and services.

v Seek out the appropriate contact in an organization.

v Generate leads and cold call prospective Customers/Students.

v Meet with students/customers/clients face toface or over the phone.

v Understand the needs of your Customers/Studentsand be able to respond effectively with a plan of how to meet these.

v Think strategically - seeing the bigger pictureand setting aims and objectives in order to develop and improve the business.

v Work strategically - carrying out necessaryplanning in order to implement operational changes.

v Support budgeting and bookkeeping procedures.

v Create and update records and databases withpersonnel, financial and other data.

v Track stocks of office supplies and placeorders when necessary.

v Submit timely reports and preparepresentations/proposals as assigned.

v Liaisewith executive and senior administrative assistants to handle requests andqueries from senior managers. Organize and schedule appointments.

v Liaising with all external vendors, gettingquotations as per the requirement.

v Plan meetings and take detailed minutes.

v Responsible for observing services staffperformance "office boys, housekeepers".

v Provide clerical and administrative support toHuman Resources.

v Updating the daily and monthly attendance of FacilityStaff.

v Office food/water replenishment, purchasing and fulfillment.

v Manage Stock, office stationery, petty cash andservice contracts.

v Expedite flow of work items, and initiate follow-upwhen necessary.

v Sort and distribute incoming mail and prepareoutgoing mail (envelopes, packages, etc.)

v Utilize office appliances such as photocopier,printers etc. and computers for word processing, spreadsheet creation etc.Faxing, scanning, and copying of documents.

v Attend and assist with job fairs.

v Tracking of inbound freight to ensure the on-timearrival of product, via email, phone and internet.

v Coordinating with Human Resource Dept in organizingemployee engagement activities, birthday celebration, team outing etc.

.

Period:April 2011 to Nov 2013

Workedas Deck Cadet Officer (Administration) in M.V. Ocean Swagman.

Workedas Deck Cadet Officer (Administration) in M.V. Ocean Outback.

Job Role & Responsibilities asCadet Officer:

v Coordination with maintenance and repair.

v Chart work corrections.

v Monitor, organize and forward emails.

v Organize internal events, parties,activities.

v Manage records and information.

v Oversee expense reporting, invoice approvals,and other financial documents, ensuring that submittals are up-to-date andaccurate.

v Provide administrative assistance tomanagement.

v Preparing Payroll for the crew on-board.

v Updating the data, records, reports, etc. oncompany software.

v Proficient at computer skills.

v Develop and implement organized filingsystem.

v Manage Stock, office stationery, petty cash.

v Track stocks of office supplies and place orderswhen necessary.

v Sort and distribute incoming mail and prepareoutgoing mail.

v Prepare for Departure.

v Assist in Navigation Tasks.

v Tank Soundings/Preparation.

v Ship Maintenance.

v On Board Work/Deck Work.

v Berthing/Un-berthing Operations.

v Pilotage Operations.

v Port work and Cargo Operations.

v International Ship Port and Security (ISPS)Watch.

v Documentation, Paperwork.

Academic Qualifications

v SSLCfrom Holy Family Convent High School, 2005

v HSC from Mahatma Gandhi Mission College, 2007(Science)

v Bachelorof Business Administering, 2010

v MBA in General Management, 2016

Certifications

v Diplomain Nautical Science leading to BSc

AchievementsAnd Strengths

v Strong verbal and personal communication skills

v Ability to train and supervise junior staff.

v Expertise in office and time management.

v Experienced in administrative activities.

v Superb research and analytical skills.

v Outstanding capability to provide leadership.

v Strong decision-making ability.

v Good Team player and motivator

v Self-motivated, initiative, high level ofenergy

v Decision making, organizing, and planning.

v Adaptability and ability to work under pressure.

v Problem analysis, use of judgment and abilityto solve problems efficiently.

v Ability to manage complex projects andmulti-task.

v Excellent organizational skills.

v Ability to flourish with minimal guidance, beproactive, and handle uncertainty.

v Proficient in Word, Excel, Outlook, andPowerPoint.

PersonalDetails

Dateof Birth: 31 August1988

MaritalStatus: Married

Gender: Male

LanguageKnown: English, Hindi & Marathi

Nationality: Indian

Domicile: Maharashtra

Driving License: Bahrain, India


Experiences

Bukhowa International investment WLL

Administration Officer

 Arranging business meetings with prospective clients.  Providing administrative support and managing phone calls, correspondence (e-mail, letters, packages etc.)  Keeping track of our office inventory and reorder supplies on time.  Greeting company visitors and ensuring COVID-19 safe protocols are adhered to  Maintaining office machines, equipment, IT, office facilities and supplier liaison  Document management and electronic filing.  Overseeing day to day operations and lead the various teams in formulating strategies and action plans to achieve the highest operational goals.  Main contact point for guests, visitors, landlords and service providers while keeping a professional attitude.  Arranging meetings and events, send invitations while keeping an eye on schedules and make bookings for travels and accommodation.  Visa/Immigration issues of all employees.  Organizing trips and hotels for employees.  Assisting in organising company events and lunches.  Supervise administrative staff (Housekeeping, security, etc.) and divide responsibilities to ensure performance.  Timely recruitment with necessary skills required for the position vacant.  Preparing monthly maintenance schedules, job card, quotation, and invoices.  Preparing the payroll of the staff, timecards, overtime on monthly basis.  Liaised with GOSI and Ministry of Labor for new Local registrations.  Liaised and handled LMRA applications for new visa processing, work permit renewals/cancellations, mobility etc.  Support budgeting and bookkeeping procedures.  Liaising with all external vendors, getting quotations as per the requirement  Managing and retaining relationships with existing clients.  Negotiating with stakeholders.  Identifying and mapping business strengths and customer needs.  Drafting and reviewing contracts.  Communication with clients to organize, address their issues.  Provide excellent tenant/client service. Respond to tenant requests/problems in a timely and courteous manner and generate work orders directed to vendors or maintenance staff.  Follow-up with the tenant to ensure satisfactory resolution of the issue. Ensure that there is always 24-hour emergency coverage for the property.  Day to day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.  Assist with the scheduling of contractor work and coordinate with tenants.  Manage phone calls from tenants and vendors to the appropriate contact within Property Management.  Provide tenants and vendors with assistance in all aspects of scheduling maintenance work, communicating building procedures always.  Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.  Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence, and file notes.  Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, rent collection procedures, and maintenance request procedures.  Prepare, memos, faxes, email, maintain files, and prepare expense reports and other administrative forms, copying.  Maintain adequate inventory of all office supplies and contact all vendors when maintenance is required on general office equipment.  Coordinate regular inventories of property.  Coordination with contractors.  Coordinate tenants move-ins and out.

Ask Institute of Hotel Management

Business Development Officer

 Identify new business opportunities - including new markets, growth areas, trends, customers, students, products and services.  Seek out the appropriate contact in an organization.  Generate leads and cold call prospective Customers/Students.  Meet with students/customers/clients face to face or over the phone.  Understand the needs of your Customers/Students and be able to respond effectively with a plan of how to meet these.  Think strategically - seeing the bigger picture and setting aims and objectives in order to develop and improve the business.  Work strategically - carrying out necessary planning in order to implement operational changes.

Imma Web Private Ltd.

Admin Manager

 Support budgeting and bookkeeping procedures.  Create and update records and databases with personnel, financial and other data.  Track stocks of office supplies and place orders when necessary.  Submit timely reports and prepare presentations/proposals as assigned.  Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Organize and schedule appointments.  Liaising with all external vendors, getting quotations as per the requirement.  Plan meetings and take detailed minutes.  Responsible for observing services staff performance "office boys, housekeepers".  Provide clerical and administrative support to Human Resources.  Updating the daily and monthly attendance of Facility Staff.  Office food/water replenishment, purchasing and fulfillment.  Manage Stock, office stationery, petty cash and service contracts.  Expedite flow of work items, and initiate follow-up when necessary.  Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)  Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc. Faxing, scanning, and copying of documents.  Attend and assist with job fairs.  Tracking of inbound freight to ensure the on-time arrival of product, via email, phone and internet.  Coordinating with Human Resource Dept in organizing employee engagement activities, birthday celebration, team outing etc.

Wellard Ship Pte. ltd.

Deck Cadet Officer

 Coordination with maintenance and repair.  Chart work corrections.  Monitor, organize and forward emails.  Organize internal events, parties, activities.  Manage records and information.  Oversee expense reporting, invoice approvals, and other financial documents, ensuring that submittals are up-to-date and accurate.  Provide administrative assistance to management.  Preparing Payroll for the crew on-board.  Updating the data, records, reports, etc. on company software.  Proficient at computer skills.  Develop and implement organized filing system.  Manage Stock, office stationery, petty cash.  Track stocks of office supplies and place orders when necessary.  Sort and distribute incoming mail and prepare outgoing mail.  Prepare for Departure.  Assist in Navigation Tasks.  Tank Soundings/Preparation.  Ship Maintenance.  On Board Work/Deck Work.  Berthing/Un-berthing Operations.  Pilotage Operations.  Port work and Cargo Operations.  International Ship Port and Security (ISPS) Watch.  Documentation, Paperwork.

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